Last Updated: December 2025
Green Butterfly (www.green-butterfly.org) is a Publishing and Author Marketing Organization providing professional, business-to-business (B2B) services exclusively to authors. Protecting the privacy, confidentiality, and security of our clients’ business information is a core part of how we operate.
This Privacy Policy explains what information we collect from authors, how we use it, the lawful basis for processing, and the rights and choices available to you.
1. Scope & Audience
This website is a B2B service platform. Our sole audience consists of professional authors who purchase marketing, publishing, and related service packages. We do not maintain a general reader list, consumer newsletter, or public-facing audience database on this site.
2. Lawful Basis for Processing (Contractual Necessity)
We process personal and professional data strictly on the basis of contractual necessity. This means we collect and use author data only as required to:
- Create and manage client accounts
- Deliver purchased marketing and publishing services
- Communicate about campaigns, orders, and service performance
- Meet legal, accounting, and tax obligations
3. Information We Collect
Depending on your interaction with Green Butterfly, we may collect the following categories of information:
a) Account Data (Business Contact Information)
- Author name or pen name
- Business or professional email address
- Billing name and billing address
- Company name (if applicable)
b) Service Data (Publishing & Marketing Information)
- Book titles, descriptions, genres, and metadata
- Author bios and promotional materials
- Campaign configuration details and performance metrics
c) Technical & Log Data
- Internet Protocol (IP) addresses
- Browser type and device information
- Internet Service Provider (ISP)
- Date/time stamps and referring pages
This technical data is used for security, diagnostics, and site optimization and is not used to identify individuals outside the context of service delivery.
4. Financial Data & Payment Security
Green Butterfly does not store credit card numbers or full payment credentials.
All payments are processed through secure, third-party, PCI-DSS–compliant payment processors such as PayPal, Stripe, or equivalent providers. These processors handle all sensitive financial information directly. We receive only limited transaction data necessary for accounting, invoicing, and customer support.
5. Cookies & Analytics
This site may use essential cookies and analytics tools to ensure proper functionality and to understand how professional users interact with our website.
- Cookies are used for session management and site performance
- Analytics data is aggregated and does not identify individual authors
You may control cookies through your browser settings at any time.
6. Third-Party Service Providers
We share author data only with essential service providers required to operate our business and fulfill contracts, including:
- Payment processors (for transaction handling)
- Email delivery services (for order confirmations, service updates, and campaign reports)
- Web hosting and infrastructure providers
All partners are required to process data only on our instructions and to maintain appropriate security safeguards.
7. B2B Communications
By purchasing a Green Butterfly service package, authors agree to receive service-related communications, including:
- Order confirmations and invoices
- Campaign status updates and performance reports
- Operational or account-related notices
These communications are considered part of the contracted service and are not promotional mailing lists in the consumer sense.
8. Data Retention
We retain author account and financial records only for as long as necessary to:
- Fulfill active service contracts
- Comply with accounting and tax laws
Business and financial records are typically retained for up to seven (7) years, or longer if legally required.
9. California & U.S. State Privacy Disclosures
Green Butterfly does not sell author data to third parties for monetary gain.
We do not trade, rent, or commercially exploit client information outside of what is required to deliver contracted services. Authors may request access, correction, or deletion of their data where permitted by law.
10. Children’s Information
Green Butterfly’s services are intended for professional authors and businesses only. We do not knowingly collect personal information from children under the age of 13.
11. Consent & Policy Updates
Use of this website and purchase of services constitutes acceptance of this Privacy Policy. This policy may be updated periodically to reflect operational, legal, or regulatory changes. When updates occur, the “Last Updated” date will be revised accordingly.
Data Processing Addendum (DPA)
This Data Processing Addendum forms part of the agreement between Green Butterfly and its author clients.
Purpose of Processing
Green Butterfly processes personal and professional data solely to deliver contracted publishing and marketing services.
Nature of Processing
- Collection, storage, organization, and use of author-provided data
- Transmission to essential service providers under confidentiality obligations
Data Categories
- Account Data (business contact information)
- Service Data (book and campaign details)
- Limited transaction and billing records
Security Measures
We implement administrative, technical, and organizational safeguards appropriate to the nature of the data processed, including restricted access, secure hosting environments, and reliance on PCI-compliant payment processors.
Sub-Processors
Green Butterfly engages only necessary sub-processors (payment, email, hosting) and requires them to adhere to confidentiality and data protection obligations.
Data Subject Rights
Authors may request access to, correction of, or deletion of their data, subject to contractual and legal retention requirements.